we have the following vacancies

Administrative employee for Museum Vestsjælland 

 

Museum Vestsjælland is looking for a skilled and committed administrative employee. As an administrative employee, you will handle a number of secretarial tasks, personnel administration and controller tasks on projects.

Tasks:

Secretarial duties:

  • Update on GDPR rules and action plans and follow up with concrete measures.
  • Manage calendar bookings and appointments.
  • Prepare agendas and minutes for AMU and the board, incl. sending to e-signature.
  • Prepare meetings, including registration lists and meeting catering.
  • Telephone answering.
  • Update action plans for APV, fire preparedness and driving tickets in the cars.
  • Prepare drafts for internal newsletters.
  • Order office supplies and other necessities.

Personnel administration:

  • Prepare checklists for hiring and dismissals (telephones, PC, work email, "personnel card", keys, etc.).
  • Maintain lists of IT equipment and users.
  • Coordinate anniversaries and other staff activities.
  • Handle contracts for volunteers etc


Controller of projects:

  • Prepare project statements for the project managers and keep focus on administrative deadlines at the funds and on fund projects.
  • Update the fund database with information about applications and ongoing projects

 

Working hours and place:

  • The position is 22 hours per week spread over 3-4 days
  • Place of work: Forten 10, 4300 Holbæk
  • Driving license is a prerequisite
  • Salary and employment conditions are determined in accordance with the applicable collective agreement
 

How to apply:

Send your application and CV to job@vestmuseum.dk no later than 7 August marked "Administrative employee". Interviews will be held on 19 August. Employment per 1 October 2024 or as soon as possible thereafter.

Questions about the positions can be directed to head of administration Palle Taulov on tel. 25528329/email pjt@vestmuseum.dk or to the museum director
Eskil Vagn Olsen on phone 41379256/email evo@vestmuseum.dk.

We look forward to receiving your application!

Download the job posting here.

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Note: Danish only